GOVPH

Detailed Process for Authentication of MFA-Authenticated Documents

The Philippine Embassy may authenticate and notarize public documents for use in the Philippines. Each document that will be used in the Philippines must be individually legalized and then individually authenticated by the Embassy. Authentication of Chinese documents such as birth certificate, marriage certificate, business registration license, health certificate, etc., require prior notarization by a notary public in China and authentication by the Ministry of Foreign Affairs (MFA) in Beijing.

Requirements:
1. Document(s) notarized by a Local Notary Public Office (with English translation)
2. Document(s) authenticated by MFA

Process: Generally, the MFA submits the MFA-authenticated documents to the Philippine Embassy in Beijing for its authentication so that the documents can be used in the Philippines. In such cases, the MFA is the sole agency authorized to receive and release the Embassy-authenticated documents to its rightful holders/owners. The Philippine Embassy does not allow distribution of such documents directly to its respective holders/owners.

Basic Fees: RMB 190.00

Last revised on 1 September 2019.

Detailed Process for Notarization of Affidavits/ Acknowledgment of Instruments/Certification

The Philippine Embassy may notarize your affidavits (or letter of authorizations, letter of invitation, certifications), acknowledge execution of instruments and issue certifications for use in the Philippines by affixing a jurat/acknowledgment/certification page on your document.

The main purpose of a jurat is to prove that signatory tells the truth about the information in the document under the penalty of perjury. The signatory takes an oath before the Consular Officer that everything in the document is true and correct, hence personal appearance is indispensable.

Acknowledgment is the witnessing by a consular official of the Embassy of the signing of a document and the verification of the identity of the signatories for documents such as deeds of sale, powers of attorney, labor contracts etc. The notary guarantees that the individual(s) signing the document is/are filling the document accurately, out of his/her own accord and without any external coercion. Neither notary nor the Embassy can be held accountable for the authenticity of the contents in the document. For foreign nationals, the Consulate may acknowledge a document which will be used in the Philippines (i.e. Special Power of Attorney, Agreement, Standard Employment Contract for Various Skills, etc.). The applicant/s must personally sign the document/s in front of the consular officials of the Embassy.

In Certifications, the certification must relate to a Philippine-issued authenticated document.

For these services, the affiant/principal signatories in the document must:

Requirements:
1. Personally appear before the Consular Officer of the Embassy
2. Present the document(s) to be notarized/acknowledged/certified
3. Present the original and submit a photocopy of the passport data page and/or valid government-issued ID
(ie. Chinese national ID); and
4. Present the original and submit a photocopy of the business license (for acknowledgment of
labor/corporate contracts)
5. Other relevant documents, as may be necessary. (i.e. For Certificate of No Marriage Record/Certificate of
Singleness, affiant must present a PSA-authenticated CENOMAR)

Basic Fees: RMB 190.00 each set of document

Last revised on 1 September 2019.

Requirements (Acknowledgment of Contract)
1. Personal appearance of the employee/employer;
Note: If neither the employee nor the employer can personally have the employment contract acknowledged, the party may choose to have the employment contract acknowledged by the local notary and have the documents legalized (authenticated) by the Department of Consular Affairs of the Ministry of Foreign Affairs (MFA) of China or authorized Foreign Affairs Offices (FAO) of local governments. For more information on the process of legalization of documents in China, you may visit MFA’s website at http://cs.mfa.gov.cn/wgrlh/lsrz/lsrzjjs/.

2. Two (2) sets of prescribed POEA Contract;
Note: The contracting parties may either use the template Employment Contract for Various Skills issued by the POEA or they may use their own contract provided it meets the required provisions of the POEA.

3. Two (2) copies of Passport of employee/employer;

4. national ID of employer (if applicable); and

5. Business License (with English translation);

Basic Fees: RMB 190.00 each set of document

Last revised on 1 September 2019.

Detailed Process of Obtaining an ROD

The Embassy of the Philippines will forward the Report of Death (ROD) to Department of Foreign Affairs (Office of Consular Affairs – Consular Records Division), who will then transmit the same to the Philippine Statistics Authority (PSA) in the Philippines. The PSA-authenticated Death Certificate (DC) in security paper may be retrieved in the Philippines two to four (2-4) months after the filing of the ROD at the Embassy of the Philippines.
(Note: Always keep a personal copy of the ROD at all times).

Requirements:

Present original documents and submit four (4) photocopies of each
(Kindly collate and arrange into sets of 4 according to the order of documents below):

1. Report of Death (Form Rev. 01 24 Apr 2018) to be filled out personally by the informant;
2. Notarized and Authenticated Death Certificate;
3. Original and photocopy of the passport of the deceased;
4. Authenticated Antiseptic Certification of Corpse;
5. Authenticated Application of Entry/Exit Corpse/Coffin With Corpse/Human;
6. Authenticated Encoffining Certification of Entry/Exit Corpse/Coffin With Corpse/Human Remains;
7. Original Foreign Death Certificate;

*Note: Upon evaluation, additional documents may be required by the evaluating desk officer from the applicant on the requirements to determine the citizenship, identity or eligibility of the deceased for registration of death under the Philippine law.

Basic Fees:
RMB 190 – Report of Death

RMB 190 – Consular Mortuary Certificate (CMC)

Note: (For the issuance of a CMC, flight details of the deceased must be submitted to the Consular Officer)

Detailed Process of Obtaining an ROM

The Embassy of the Philippines will forward the Report of Marriage (ROM) to Department of Foreign Affairs (Office of Consular Affairs – Consular Records Division), who will then transmit the same to the Philippine Statistics Authority (PSA) in the Philippines. The PSA-certified Marriage Certificate (MC) in security paper may be retrieved in the Philippines two to four (2-4) months after the filing of the ROM at the Embassy of the Philippines. (Note: Always keep a personal copy of the ROM at all times).

Requirements:

Present original documents and submit five (5) photocopies of each
(Kindly collate and arrange into sets of 5 according to the order of documents below):

1. Report of Marriage Form (Form Rev. 01 24 April 2018)

• Five (5) forms should be printed in A4 paper, originally filled out and item 20 should be notarized by the notary public.
• Entries must be TYPEWRITTEN OR PRINTED LEGIBLY
• Entries must be at the time of marriage of the spouses/subject

2. Foreign Marriage Certificate (MC), notarized then apostillized by the Ministry of Foreign Affairs of the PRC

• For marriage certificates not in English language, kindly submit an official English translation

3. Birth Certificate of both parties

• For Filipino Nationals - Authenticated Birth Certificate from the PSA or Report of Birth
• For Foreign Nationals - Birth Certificate issued by the country of birth with official English translation

 4. Passports of both parties valid at the time of marriage and current/valid passport of both parties

• Photocopies of data pages
• In case of unavailability, execute an Affidavit of Non-submission of Document and attach a copy valid/recent passport or any valid ID.

 5. Five (5) recent passport size photos of both parties

 6. Notarized Affidavit of Delayed Registration [required only for applicants who are married for more than one (1) year]

 7. Notarized Affidavit of Two (2) Disinterested Persons [required only for applicants who are married for more than one (1) year]

 8. Negative Certification of Marriage Record from the PSA (CRS Form No. 3)

Reminders:

• For Annulled or Legally Separated Filipino Spouse - submit copy of DFA Authenticated Marriage Contract issued by the PSA with proper annotation;
• For Divorced Filipino Spouse who has no marriage in PSA - submit copy of Divorced Decree / Certificate validated by the Regional Trial Court nearest the spouse’s place of residence in the Philippines;
• For Widowed Filipino Spouse - submit Death Certificate issued by PSA or foreign death certificate of previous spouse;
• For Divorced, Annulled or Legally Separated Foreign Spouse - submit copy of foreign decree / decision;
• For Widowed Foreign Spouse - submit Death Certificate of previous spouse.

*Note: Upon evaluation, additional documents may be required by the evaluating desk officer from the applicant on the requirements to determine the citizenship, identity or eligibility of the spouses for registration of marriage under the Philippine law.

Basic Fees:

RMB 190 – Report of Marriage

Forms are downloadable online (https://beijingpe.dfa.gov.ph/downloadable-forms)