Detailed Process of Obtaining an ROB
The Embassy of the Philippines will forward the Report of Birth (ROB) to Department of Foreign Affairs (Office of Consular Affairs – Consular Records Division), who will then transmit the same to the Philippine Statistics Authority (PSA) in the Philippines. The PSA-authenticated Birth Certificate (BC) in security paper may be retrieved in the Philippines two to four (2-4) months after the filing of the ROB at the Embassy of the Philippines. (Note: Always keep a personal copy of the ROB at all times).
Requirements:
Present original documents and submit five (5) photocopies of each
(Kindly collate and arrange into sets of 5 according to the order of documents below):
1. Report of Birth Form (FA Form No. 40/ Rev. 01 24 April 2018)
- Five (5) forms should be printed in A4 paper, originally filled out and item 20 should be notarized by the notary public.
- Entries must be TYPEWRITTEN OR PRINTED LEGIBLY.
- Entries must be at the time of birth of the child/subject.
2. The Foreign Birth Certificate (BC) should first be notarized and then authenticated by the Chinese Ministry of Foreign Affairs.
- For birth certificates not in English language, kindly submit an official English translation
3. First passport or Travel Document of the Child/Subject
- Photocopies of bio data pages
- In case of unavailability, execute an Affidavit of Non-submission of Document and attach a copy valid/recent passport or any valid ID.
4. Authenticated Marriage Certificate of Parents from the Philippine Statistics Authority (PSA) / Report of Marriage / Foreign Marriage Contract
For unmarried parents:
- If child/subject is using the surname of the father, kindly submit an Affidavit to Use the Surname of the Father (AUSF) to be executed by the mother and Affidavit of Acknowledgement of Paternity (AAP) to be executed by the father. If the two (2) affidavits will be executed in the Philippines, these should be registered first as Legal Instruments at the Local Civil Registry Office of the place of execution and authenticated by the DFA. If executed abroad, these should be registered first at the Foreign Service Post (FSP) of the country of residence of the parent(s) or at the FSP nearest the place of residence.
- If child/subject is using the surname of the mother, kindly submit the Birth Certificate of the mother.
NOTE: Both the AAP/PHI and AUSF should be prepared in four (4) copies.
5. Passport of Parents (valid at the time of the birth of the child) + current/valid passports of both parents
- Photocopies of bio data pages
- In case of unavailability, execute an Affidavit of Non-submission of Document and attach a copy valid/recent passport or any valid ID [(i.e. Green card or permanent resident card, copy of visa (at the time of birth of the child), working permit if working abroad at the time of birth of the child]
- If Filipino parent/s had acquired foreign citizenship (i.e. American, Australian, British or Canadian) and re-acquired Philippine citizenship, submit certificate of naturalization of parents and re-acquisition certificates of parents and of the child. If the child is 18 years old and above at the time of parent’s re-acquisition of Philippine citizenship submit an Identification Certificate for Filipino citizen issued by the Bureau of Immigration.
6. Five (5) recent passport size photos of the child/subject
7. Notarized Affidavit of Delayed Registration [required only for children/subjects who are more than one (1) year old]
8. Notarized Affidavit of Two (2) Disinterested Persons [required only for children/subjects who are more than one (1) year old]
9. Negative Certification of Birth Record from the PSA (CRS Form No. 1)
*Note: Upon evaluation, additional documents may be required by the evaluating desk officer from the applicant to determine the citizenship, identity or eligibility of the child for registration of birth under the Philippine law.
Basic Fees:
RMB 190 – Report of Birth
RMB 190 – Authentication of Foreign Birth Certificate
RMB 190 – Other Affidavits, if applicable
For the Registration of Illegitimate Children:
RMB 190 – Registration of Report of Birth
RMB 190 – Embassy notarization and registration one legal instrument containing AAP and AUSF
RMB 190 – Certificate of Registration for AAP or AUSF or both as Legal Instrument
Forms are downloadable online (https://beijingpe.dfa.gov.ph/downloadable-forms)