Detailed Process for Authentication of MFA-Authenticated Documents
The Philippine Embassy may authenticate and notarize public documents for use in the Philippines. Each document that will be used in the Philippines must be individually legalized and then individually authenticated by the Embassy. Authentication of Chinese documents such as birth certificate, marriage certificate, business registration license, health certificate, etc., require prior notarization by a notary public in China and authentication by the Ministry of Foreign Affairs (MFA) in Beijing.
Requirements:
1. Document(s) notarized by a Local Notary Public Office (with English translation)
2. Document(s) authenticated by MFA
Process: Generally, the MFA submits the MFA-authenticated documents to the Philippine Embassy in Beijing for its authentication so that the documents can be used in the Philippines. In such cases, the MFA is the sole agency authorized to receive and release the Embassy-authenticated documents to its rightful holders/owners. The Philippine Embassy does not allow distribution of such documents directly to its respective holders/owners.
Basic Fees: RMB 190.00
Last revised on 1 September 2019.
Detailed Process for Notarization of Affidavits/ Acknowledgment of Instruments/Certification
The Philippine Embassy may notarize your affidavits (or letter of authorizations, letter of invitation, certifications), acknowledge execution of instruments and issue certifications for use in the Philippines by affixing a jurat/acknowledgment/certification page on your document.
The main purpose of a jurat is to prove that signatory tells the truth about the information in the document under the penalty of perjury. The signatory takes an oath before the Consular Officer that everything in the document is true and correct, hence personal appearance is indispensable.
Acknowledgment is the witnessing by a consular official of the Embassy of the signing of a document and the verification of the identity of the signatories for documents such as deeds of sale, powers of attorney, labor contracts etc. The notary guarantees that the individual(s) signing the document is/are filling the document accurately, out of his/her own accord and without any external coercion. Neither notary nor the Embassy can be held accountable for the authenticity of the contents in the document. For foreign nationals, the Consulate may acknowledge a document which will be used in the Philippines (i.e. Special Power of Attorney, Agreement, Standard Employment Contract for Various Skills, etc.). The applicant/s must personally sign the document/s in front of the consular officials of the Embassy.
In Certifications, the certification must relate to a Philippine-issued authenticated document.
For these services, the affiant/principal signatories in the document must:
Requirements:
1. Personally appear before the Consular Officer of the Embassy
2. Present the document(s) to be notarized/acknowledged/certified
3. Present the original and submit a photocopy of the passport data page and/or valid government-issued ID
(ie. Chinese national ID); and
4. Present the original and submit a photocopy of the business license (for acknowledgment of
labor/corporate contracts)
5. Other relevant documents, as may be necessary. (i.e. For Certificate of No Marriage Record/Certificate of
Singleness, affiant must present a PSA-authenticated CENOMAR)
Basic Fees: RMB 190.00 each set of document
Last revised on 1 September 2019.
Requirements (Acknowledgment of Contract)
1. Personal appearance of the employee/employer;
Note: If neither the employee nor the employer can personally have the employment contract acknowledged, the party may choose to have the employment contract acknowledged by the local notary and have the documents legalized (authenticated) by the Department of Consular Affairs of the Ministry of Foreign Affairs (MFA) of China or authorized Foreign Affairs Offices (FAO) of local governments. For more information on the process of legalization of documents in China, you may visit MFA’s website at http://cs.mfa.gov.cn/wgrlh/lsrz/lsrzjjs/.
2. Two (2) sets of prescribed POEA Contract;
Note: The contracting parties may either use the template Employment Contract for Various Skills issued by the POEA or they may use their own contract provided it meets the required provisions of the POEA.
3. Two (2) copies of Passport of employee/employer;
4. national ID of employer (if applicable); and
5. Business License (with English translation);
Basic Fees: RMB 190.00 each set of document
Last revised on 1 September 2019.
