On 1 March 2011, the Philippine Embassy started processing applications for the Philippine electronic passport (e-Passport).
The e-Passport is highly secure and enhanced Machine Readable Passport. The e-Passport system reduces identity theft by storing the biometrics and signatures of the passport holder and by recording his/her thumb marks.
The application process for the ePassport includes the following steps:
Filling out the passport application form. (Please click here to download application form.)
Encoding the information on the passport application form into the ePassport system.
Taking the applicant's photo (thus, the applicant is not required to bring passport-size photos anymore).
Taking the applicant's electronic fingerprints.
Taking the applicant's electronic signature.
Printing the e-Passport application form. The applicant checks the information on the form before the processor saves the electronic application for approval by the signing officer.
Payment of the e-Passport fee (RMB 402).
The application is sent via the Internet to Manila where the ePassport is processed.
The whole application process takes around 10-15 minutes.
Because biometrics (photo, electronic signature, electronic fingerprints) will be taken, applicants are required to appear in person when they apply for a new passport.
Only the processing of the application is done in Beijing. The processing of the passport is done in Manila and may take at least six (6) weeks.
Once the passport is received from Manila, the Embassy will inform the applicant of its arrival and he/she may pick it up at the Embassy. If they wish, applicants who live outside Beijing need not return to the Embassy to claim their new passport. The Embassy shall inform them of their passports' arrival and advise them to send to the Embassy their old passport by mail, including the necessary courier/mail fee for the sending of their new passport to them. The Embassy cancels the old passport and sends the new e-Passport and the canceled old passport back to the applicant.
As an important reminder, the Embassy reiterates that those whose passports are valid for less than six (6) months run the risk of not being able to travel because most immigration authorities consider these passports unacceptable for the issuance of exit visas and for use in travel.
The Embassy, therefore, advises everyone to apply for their new passport at least two (2) months before their passports reaches the threshold 6-month validity period.
Green passport and Machine Readable Passports are valid until date of expiry. If you are a holder of a green passport or MRP, you can still use it for travel abroad.
All manual or green passports issued before 1 April 2010 will remain valid until that stated date of expiry and are acceptable for use abroad.
The Philippine ePassport
The Philippine Department of Foreign Affairs began the issuance of the Philippine ePassport (electronic passport) on 11 Aug 2009.
Frequently Asked Questions
Q: What is an electronic Passport?
A: An Electronic Passport or ePassport is a passport with an added integrated circuit or chip embedded in one of the passport pages. Such chip contains the data essential in verifying the identity of the passport which include the personal data found on the data page of the passport, the biometrics of the passport holder, the unique chip identification number, and a digital signature to verify the authenticity of the data stored on the chip. This chip is highly interoperable; meaning, it can be read by any standard border control machine worldwide. It is integrated with high security mechanisms in order to prevent any forceful scheming of data it contains, any cloning, and any remote reading.
Q: What is a Biometric?
A: A biometric is a unique and measurable physical characteristic of an individual that includes face recognition, fingerprints, and iris scan.
The Philippine ePassport utilizes the digital image of the passport photograph that can be used with face recognition technology to verify the identity of the passport holder. It also makes use of the fingerprints of the passport holder for identification using the Automated Fingerprint Verification System (AFIS).
Q: What are the special features of the Philippine ePassport?
A: The Philippine ePassport allows information stored on the chip to be verified with the information visually displayed on the passport. It also uses contactless microchip technology.
The Philippine ePassport also contains an integrated photograph of the holder, a digitized secondary photo, and an electronic print of the holder's signature. It also features overt and hidden security features such as Invisible Personal Information (IPI), letterscreen, microprinting, and UV reactive ink, among others.
Q: What is the difference between the existing maroon machine readable passport (MRP) and the ePassport?
An MRP is a passport which has a machine readable zone (MRZ) printed in accordance with International Civil Aviation Organization (ICAO) standards. It can be read manually and with the use of a machine. An ePassport, on the other hand, has an embedded Integrated Circuit (IC) chip where the photograph and personal information of the bearer are stored in accordance with ICAO specifications. These information can be read by chip readers at a close distance. The ePassport also has an MRZ.
Q: What are the advantages of having Electronic Passport
A: The e-passport is highly secure, hence avoids passport reproduction and tampering. The ePassport database is enhanced with Automated Fingerprint Verification System (AFIS) that guards against multiple passport issuances to the same person and enhances imposter detection. It facilitates fast clearance of travellers at immigration checks. ePassports provide travelers benefits such as use of automated border clearance or “e-gates," automated issuance of boarding passes, and faster travel arrangement with airlines. For countries, the use of electronic passport also provides better border protection and security.
Q: Why do we have to use ePassports now?
A: The MRP is only the minimum ICAO standard in travel documents. The ePassport is the world standard in travel documents. As member of ICAO, the Philippines has an international obligation to enhance the security of its travel documents. The issuance of ePassports will allow the Philippines to offer world-class consular services to its nationals. Countries have greater confidence and acceptance of the ePassport since it is enhanced with biometric technology.
Q: How much does an ePassport cost?
A: The ePassport is available for Php 950.00 to be issued within 25 working days. Expedited processing of ePassports meanwhile costs Php 1,200.00, with an issuance of 15 working days. Machine readable passports are no longer issued except during emergency purposes. The ePassport is relatively more expensive than MRPs because of the added security features. Comparative prices of ePassports from different countries, however, show that the cost of the Philippine passport is among the lowest in the world.
Q: Who can avail of the Philippine ePassport?
The ePassport is issued to Filipino citizens, by birth or naturalization, who can comply with the documentary requirements for application.
Q: Can an existing holder of the maroon MRP simply surrender their passport and have them converted to an ePassport?
As soon as the production of the ePassport comes into full swing, holders of MRPs can have their passport canceled and apply for an ePassport if they so wish.
Q: Where can I apply for an ePassport?
A: The Department of Foreign Affairs follows an appointment system for the ePassport. To secure an appointment online, simply log on to www.epassport.com.ph or www.passport.com.ph. This service is free of charge. The DFA advises public to file their passport applications at least 12 weeks before their intended date of travel. Filipino citizens can also apply for passports in the nearest Regional Consular Offices. There are also mobile passport services scheduled by the DFA-OCA with local government units.
Q: What other countries use ePassports?
A: ePassports are already being used in more than 60 countries worldwide. In ASEAN, five countries have already issued ePassports (Singapore, Brunei, Malaysia, Thailand and Cambodia). In the future, all countries are seen to switch to the ePassport due to the increasing need for efficient and better border security.
Q: What is the ePassport logo and what does it mean?
A: The ePassport logo which appears on the cover of the ePassport is the international symbol for the electronic passport. This means that the passport has an integrated circuit or chip on which data on passport and passport holder is stored. The logo will alert border inspection lanes at all airports and transit ports with special data readers for ePassports that the passport is an ePassport.
Q: I have a previously issued passport. Can I use it for travel as long as it is still valid?
A: Yes. Previously issued passports (MRP and non-MRP) are valid until their expiry. We advise clients though to check their passports are still valid at least six months before intended date of travel to avoid any inconvenience.
Q: Will there be additional requirements needed for the processing of ePassports?
A: None. Essentially, the requirements for ePassport processing will remain the same as that for the MRP, although personal appearance is required for the taking of the biometrics (i.e., fingerprints, photo, and signature).
Status Updates on the ePassport
Appointments and Passport Extension
Q: What are the recent updates in the passport appointment system?
A: To respond to the recent unprecedented increase in passport applications, the Department of Foreign Affairs-Office of Consular Affairs (DFA-OCA) has added 1,600 new appointment slots to the regular 5,600 appointments available each working day for passport applications. This was started last May 4. Similarly, the DFA-OCA also allotted 1,500 appointment slots on Saturdays. This was started last May 7.The passport office is open from 8:00 a.m. to 5:00 p.m. on Saturdays. This measure adds 18,000 new appointment slots per month, which brings the total appointment slots from 88,000 to 106,000 per month.
Applicants who already have an existing appointment and would like to have an earlier slot are advised to go through the appointments procedure again (www.epassport.com.ph / www.passport.com.ph or call 731-1000), and may try to rebook an earlier slot given the increase in appointments. Applicants are likewise reminded that the later appointment date will automatically be cancelled upon rebooking of an appointment.
Q: If a person has an urgent travel abroad but has not secured an earlier appointment, can he still apply for a passport without an appointment?
A: As long as applicants have documentary proof of the urgency of their travel, they may proceed to the Passport Director's Office, G/F Office of Consular Affairs, for assistance in processing their passport without an appointment. Emergency travel is defined as having an imminent or actual death in the immediate family or for health reasons.
Q: What is the earliest appointment one can get through an online application?
A: Earliest appointment time varies from day-to-day as this depends on several factors: number of applicants, processing capacity, etc. DFA-OCA continues to put measures to ensure that earliest appointment date is within an acceptable time frame.
Q: If the applicant only needs a passport extension, does he/she need to secure an appointment online? How long does it take to process a passport for extension?
A: The DFA now extends passports that are about to expire (6 months or less from date of expiration). Applicants are advised to mention to the processing staff that they would like to avail of this service. If the passport has been expired for more than one year, applicants are to proceed to the Passport Director's Office, G/F Office of Consular Affairs, for assistance. Applicants in Foreign Service Posts and Regional Consular Offices may also avail of this extension for free.
Q: Who can avail of the OCA special lane?
A: OFWs, Senior Citizens, differently-abled people and infants (0-1 year old) do not need appointments. These applicants may proceed without appointments at Processing Area II, 2/F, Office of Consular Affairs.
Q: What are the measures taken against fixers?
A: The public is strongly advised against seeking the help of fixers. OCA in coordination with the Office of Intelligence and Security Services and local police authorities is exerting all efforts so that fixers are apprehended. Everyone is encouraged to report any activities related to fixing to the Office of Consular Affairs.
Q: What is the current status of passport processing?
A: Majority of technical problems have now been solved. The Office of Consular Affairs, in coordination with the Bangko Sentral ng Pilipinas (BSP), is helping to resolve all major setbacks in production and processing at the soonest possible time, particularly on repair of equipment and assumption of passport supplies.
New trunk line number: 556-000. The number is available for all passport and consular-related inquiries. The trunk line number is available from 8:00 a.m. to 5:00 p.m. from Monday to Friday.
The public may also call phone number (632) 737-1000.
DFA-OCA also has fax numbers available for passport and consular-related inquiries. Inquiries can be sent via fax to 836-7746, 836-7749, and 836-7759, attention to Passport Division. A return call from the DFA-OCA is expected within 24 hours of receipt of the faxed inquiry.